Here is some sound advice, worth reading.
(Mic) Regularly find yourself bouncing from spreadsheets to emails to phone calls — and then getting interrupted by meetings? You're not alone. "There are very few jobs that don’t require multitasking of some sort or another," as the Balance wrote in article explaining how to develop multitasking skills.
That's a problem. Sadly, science suggests people cannot truly multitask, as much as we might want to. "Multitasking is not humanly possible," Earl K. Miller, a neuroscience professor at the Massachusetts Institute of Technology, told the New York Times. When you try to multitask, you're actually task-switching — and you're almost definitely doing it badly and killing your productivity.
"We all have a limited amount of cognitive bandwidth — the number of thoughts and memories we can hold in our minds at any given time," the New York Times explained. "Your brain may delude itself into thinking that it has more capacity than it really does, but it’s really working extra hard to handle multiple thoughts at once when you are switching back and forth."
Multitasking actually makes work take longer, increases the chance of errors, and makes you less creative and efficient. It can also increase the chance of fatalities if you do it in a car.
So instead of trying to do everything at once, monotask: Focus only on one task at hand at a time. Set up your work environment to eliminate distractions by putting away your cell phone and installing anti-distraction programs.
If you're finding yourself toggling between tasks out of habit, force yourself to work in intervals by setting a timer for 5 to 10 minutes — and wholly devoting yourself to just one task during that time. Read more ideas on becoming more productive and increasing energy at Mic.